£29 a month
£34.80 including VAT. Or £290 a year + VAT, two months free.
Up to 10 spaces
A yard, a handful of units or a small storage site.
Start free trial
Software for farm diversification
Know which sheds are let, who's paid and when the EICR is due.
For farms letting out barns, yards, workshops and stores. Site Manager reads the rent from the Xero you already use, works out each tenant's electricity from the barn sub-meters and reminds you before the insurance or an EICR runs out. The rest of the farm accounts stay out of it.
No card needed. £29 a month + VAT after that for up to 10 spaces.
Example FarmExample
Occupancy80%
Rent roll£4,150
Owed to you£610
Barn 1Let
Barn 2£385 late
Barn 3Let
Grain storeLet
Dairy unitEmpty
Yard ALet
Yard B£225 due
Workshop 1Let
Workshop 2Let
StablesEmpty
LetEmptyOwes money
Needs doingWhoBy
Read barn sub-meters for OctoberYouFri
Chase Barn 2, rent 3 weeks lateYouToday
Buildings insurance renewalYouBooked
Made by landlords, not a software house. We let yards, units and containers ourselves and run them on Site Manager every day. It was built for sites where the person doing the lettings has another job as well. About us
Read‑onlyaccess to your Xero
30 daysfree, no card
£29a month + VAT for up to 10 spaces
What it does on a farm
Every barn and yard on one board
Each shed, yard, workshop and store gets a tile. Green is let, amber is empty, red owes you money. Tap one for the tenant, their agreement, the meter and what they've paid.
Rent from the Xero you already use
Each tenant is linked to their contact in Xero, so the board shows their rent and nothing else. Grain cheques and subsidy payments stay out of it. Site Manager only reads: it can't change your books.
Barn sub-meters, recharged properly
Log the readings on your phone, set your unit rate and standing charge, and it works out what each tenant owes and which months haven't been billed. You raise the invoice in Xero as normal.
Insurance, EICR and fire risk dates
Put in the renewal dates once and file the certificates against them. You get a reminder before each one runs out, and repairs go on the same list.
A page for your empty sheds
Write a listing with a few photos and it goes on your own public vacancies page. Send the link round on WhatsApp or Facebook, and enquiries come straight to your inbox.
Let the family or the accountant see it
Give a partner, a son or daughter, or your accountant their own login. View-only if you'd rather they looked and didn't touch.
The farm accounts stay as they are
Keep doing the books in Xero, or keep sending them to your accountant. Site Manager only reads from Xero and adds the bits it doesn't track.
| Job | The farm's Xero | Site Manager |
|---|---|---|
| Rent from your tenants | Invoiced and reconciled as you do now | Read from Xero and matched to each barn or yard |
| Electricity on barn sub-meters | You raise the recharge invoice | Works out each tenant's share from the readings and flags months not billed |
| Empty sheds, insurance and EICR dates | Not something Xero keeps | On the board, with reminders and the certificates filed |
One price per site, plus VAT
Pick a plan by how many spaces you let. A farm with up to 10 lettable barns, yards and stores fits Starter.
£59 a month
£70.80 including VAT. Or £590 a year + VAT, two months free.
Up to 40 spaces
A busy site with a mix of units, yards and storage.
Start free trial£99 a month
£118.80 including VAT. Or £990 a year + VAT, two months free.
Unlimited spaces
Business parks and larger estates.
Start free trialRather someone else did the admin?
Stag manages commercial sites for owners, from the same Site Manager account you already use. Co-managed starts from 6% of the rent collected and works wherever your site is. Fully managed is only in Lincolnshire, Rutland, Leicestershire, Peterborough and along the A1.
Self-managed
You run it on Site Manager
Everything on this page. From £29 a month + VAT.
Co-managedWe do the admin
We chase rent and arrears, answer tenant emails and keep compliance and renewals on track, inside your Site Manager account so you see everything. You look after the building. From 6% of rent collected, wherever your site is.
Fully managedWe run it all
Lettings, viewings, repairs and contractors. You get the income and a monthly statement. Lincolnshire, Rutland, Leicestershire, Peterborough and along the A1.
Questions we get asked
Will it get mixed up with the farm accounts?
No. You link each tenant to their contact in Xero, and Site Manager only shows those tenants' invoices and payments. If you keep the lettings in a separate Xero organisation, connect that one instead. Either way it only reads, so nothing in your books is changed.
I've only got a handful of tenants. Is it worth it?
Starter covers up to 10 spaces for £29 a month + VAT. If you have two tenants on long leases who always pay on time, you probably don't need it. It earns its keep when there are sub-meters to recharge, certificates to keep on top of, or the odd shed sitting empty.
How do the barn sub-meter recharges work?
You or whoever reads the meters logs each reading on a phone. Set your unit rate and standing charge, and Site Manager works out what each tenant owes for the period and marks which months have been billed. You still raise the invoice in Xero.
What counts as a space?
Anything you let on its own: a barn, a workshop, a yard plot, a grain store, a container or a stable block. A barn with a separately let yard is two spaces.
Do I need Xero?
No, but it's much better with it. Without Xero you record rent and payments by hand. With it, invoices and payments come in by themselves and you can see who's behind without asking anyone.
Can Stag do the lettings for us instead?
Yes. Co-managed, where we chase rent and handle tenant emails and compliance, starts from 6% of the rent collected and works wherever your farm is. Fully managed, with lettings, viewings and repairs, is only in Lincolnshire, Rutland, Leicestershire, Peterborough and along the A1.
Try it on your own yard
30 days free, no card. If you'd rather we set it up for you, say so when you start your trial.